The Case For Keeping It Simple

We all want to put our best effort forward when we serve our communities. Often we can get wrapped up in dreaming up ways to make our programs and events bigger, and therefore better. While this instinct is natural, I’d like to posit some ways that keeping recreational opportunities simple can have benefits such as promoting inclusivity and equity, preserving your (and your team’s) sanity, and ultimately help you achieve your programming goals.

Note: For the purposes of this blog post, the words “program” and “event” will be interchangeable.

Promoting Inclusivity and Equity

Running programs require resources, which require money. While each municipality may have a different philosophy on the role of finances in Parks and Recreation, one fact remains true: Every community has residents in varying economic situations. As additional activities are added, the cost of running your event increases, equating to an increase in the fee charged to participants. Sadly, some families are priced out of programs if the fee is too high. While scholarships can help offset this financial challenge, the truth is some families won’t even consider asking for a discount if the advertised price is too high for their situation. By keeping programs focused on one or two central activities or attractions, you can offer a less expensive and more inclusive experience for your community.

Preserving Your (and Your Team’s) Sanity

As more aspects are added to your event, there is more for you and your team to coordinate and manage before, during, and after the event. While everything may look perfect on paper, when you add people to the equation, there are countless challenges that can arise. Maybe a vendor calls and says they will be late. Maybe 10 volunteers signed up to help, but only 5 showed up. Maybe you communicate instructions to a team member in charge of an activity, but as soon as you walk away to check on another area, that person changes the rules (and not in a way that improves the execution). The point is, people all have their own opinions, level of work ethic, personal issues, and unlimited facets that can cause problems that you have to solve. 

To be clear, I am not saying people cannot be trusted. This is just a disclaimer to consider who is on your team and their strengths and weaknesses to determine if the additional activities will enhance your program or lead to headaches and unfortunate optics. Know who you can rely on, and what your team can handle at this point in time.

Achieving Your Goals Through Simplicity

Keeping your programs simple actually allows you to more effectively run them at a larger scale in the future. For example, maybe you run a vendor fair that is simply an opportunity for residents to stop by and purchase from the sellers. Once you have the core activity solidified, with safe and effective arrival, setup, and breakdown logistics, you can add another layer if your team can handle it. You can add a simple kids activity like a movie so parents can shop without distraction. Maybe you bring in a food truck or live music. Allow yourself and your team to stand firmly on one step before climbing the entire staircase. Would you rather rush into a full production, be overwhelmed, and potentially encounter safety issues, or would you rather take your time, successfully manage all of the aspects, and run the event you actually wanted to share with your community? Furthermore, you can use participant feedback to build the event around what your community wants.

A Word on Expectations

Residents may have expectations about what a program or event should include, and how things should be run. Often this is based on an event from somewhere else, or an imagined scenario in their head. You can control this to a degree. In your marketing, only advertise activities that you know 100% you can deliver. Allow any additional items to be icing on the cake. As long as you deliver everything that you explicitly promised, you have done your job. You can take feedback into account as ideas, but do not feel like you let anybody down if you hear comments about what “should” have been included in the event. This is your program, and even if you’ve inherited it from someone who held your job previously, you have the right to adjust it to your style and make your own mark on the event.

In Conclusion

There is a place for extravagant Disney-like experiences, but ultimately our work as Parks and Recreation professionals is to foster social connections. It’s not about the shiny attractions you have at your event, but the community experience it offers.

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PRPS Organizational Culture

At its recent meeting, the PRPS Board of Directors adopted the following statement on Organizational Culture:

The organizational culture of PRPS is expressed in the collective behavior of our leaders and members, and how our actions are perceived and received by others.

Our overarching values, beliefs and principles guide how we interact with each other, our clients, partners and stakeholders. Our behaviors affect teamwork, productivity, quality and results. That group dynamic in turn determines our corporate and community value.

To facilitate the highest levels of relevance, capacity and influence, we integrate the following core values into all operations with consistency and unity:

INTEGRITY

We uphold moral soundness in all member, partner, stakeholder and business interactions, adhering to truth, purpose, responsibility and trust.

EXCELLENCE

We strive for superior workmanship, highest professional conduct, and exceptional quality productions in all endeavors.

INNOVATION

We strive to create and lead organizational and industrial change, and develop and enable innovative solutions in strategies and results.

EQUITY

We respect, promote and empower diversity, inclusion, partnerships, cooperation, and multiple viewpoints and perspectives.

EMPOWERMENT

We practice and promote people-oriented leadership that connects diverse groups for common objectives, invests in their success, and celebrates their achievements.

By modeling, promoting, teaching, enforcing and rewarding these core values, we enable a shared future that fulfills the PRPS mission and vision.

The Member Code of Ethics and the PRPS Organizational Statement can be found on this page of the PRPS website.

Why sustainability is not just about the environment

In essence, sustainable is about five key principles:

1. Care for the Environment
2. Respect of Ecological Constraints
3. Fairness and Equality
4. Quality of Life
5. Participation and Partnership

Or in a nutshell, a development that meets the needs of the present without compromising the ability of future generations to meet their own needs.

As parks and recreation professionals each of the key principles affect our daily lives.  In order to ensure future sustainability practices, not only should the younger generations should be engaged in these philosophies, practices and key elements but the entire population.

Richard Louv’s Last Child in the Woods sparked a movement to encourage children to go out and reconnect with nature. This movement has since sparked innovation in amenities to keep them engaged such as Nature Play Playgrounds, Sensory Gardens, and Nature Programs and Curriculum.

Most of us are aware of the above aspect of Sustainability.

But what about… Fairness and Equality? Quality of Life? Participation and Partnership?

Fairness and Equality

When it comes to societal transformation for a sustainable future, there are three reasons why equality could be part of the equation.

First, inequality drives materialism.

Second, people living in more equal societies value collective responsibility more. This leads to a host of sustainable spin-offs.

The third reason also relates to business and economic growth. Transforming societies will require significant innovation.

Quality of Life

Our profession enhances the unique characteristics of all communities by providing healthy, safe and walkable opportunities for all ages. It creates memories, physical activity, and fun! We have the power to enhance the quality of life for those willing to participate.

Participation and Partnership (or in our case, FUNDING!)

We have recently witnessed the lack of participation and partnership regarding the support of funding for parks and recreation in Pennsylvania. Continued development of strategies that inspire our communities, residents and government officials will allow them to discover the importance of parks, recreation and open space in the Commonwealth. Partnerships have proven to be the backbone to financial sustainability. The Growing Greener Coalition, PRPS and others have worked to keep us informed of changes that are being made to potential funding cuts that can and will affect most of us.  Continue to be part of our uniform voice when there is a “Call For Action!”

Sustainability will continue to increase in Pennsylvania because of all YOU do.

Parks and Recreation is “Good For You, Good For All.”